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Hyatt Concourse ◊
Marriott Concourse ◊
Concourse Performance Area ◊
Reserving a Fan Table ◊
Guidelines & Rules ◊
Reserved Tables List ◊
Standby List
Fan Tables, Band Tables, & Concourses
Director: Paul Cashman
In 2008, our fan tables and freebie tables will be located in the Marriott hotel on the Convention Level. As of May 2008, tables for Performers and Bands will still be located in the Hyatt Regency, outside the Grand Ballroom. This area is right outside where Registration and the Art Show will be located, and is two floors below the lobby.
The acoustic/ambient music stage remains in its traditional location, outside the Hyatt's Centennial Ballroom and one floor below the lobby.
At this time, we do not plan to have any Fan Tables in the Hilton, as we did in 2007, due to renovations at that hotel.
Our onsite coordinator for the Marriott Concourse tables will once again be Rebecca Tabor, who will be handling at-con table assignments. However, all requests for tables should still be emailed directly to
Paul W. Cashman.
Paul is also the onsite coordinator for the performers' tables in the Hyatt Concourse area.
The Hyatt Concourse
The area in the Hyatt known as "The Concourse" now consists of the two
floors below the hotel's lobby, through which most traffic to the ballrooms and panel rooms must pass. Quite a few things will be located on these two floors:
- Convention Information Kiosk
- Hyatt Concourse Operations Desk
- Contest Registration Desk (for Costume Contest, Hall Costume Contest, and other contests)
- Parade Registration (until Friday evening)
- Disabilities Services
- Performing Bands' Tables
- Concourse Performance Area, for acoustic and electronic performers
Hyatt Concourse Operations is the administrative center for the Hyatt Concourse area itself. Bands should sign-in at this location. Bands and performers checking in can contact director Paul Cashman via mobile phone using their already-provided contact information.
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The Marriott Concourse Area
The Marriott Marquis' capacious Ballroom Level pre-function area will host all of our Fan Tables. These Fan Tables are available for fan groups, conventions, clubs, etc. to showcase themselves. These tables are free, but they are limited in number and must be
reserved in advance. Please see below for the rules regarding tables and staffing.
Also present at the Marriott will be our Freebie Tables for promotional items, flyers, freebie buttons, etc. Flyers for upcoming conventions, fan clubs, and other organizations can be placed here. We should have several tables available.
The Hilton Concourse Area
Due to upcoming renovations at the Hilton, we will not be scheduling any fan-tables at the Hilton in 2008.
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Concourse Performance Area
This tiled area, outside the Hyatt's Centennial Ballroom I, will be used for smaller-scale performances by bands and small groups. The band Emerald Rose has kindly donated their sound-system and stage personnel for our use. Many thanks to Emerald Rose for their continuing support!
This year, we'll continue our highly-successful practice of listing band performances in the convention schedule, with bands being booked in advance where possible and listed on the website.
If you are interested in performing, please see the
Band Submission Guidelines elsewhere on this site. NOTE: full performances in ballrooms, on regular stages, are handled through the Dragon*Con office and our Director of Performances, Billy Messina.
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Tables Reserved for 2008
At the Hyatt:
- (booth) Convention Information
- (desk) Hyatt Concourse Operations (Paul W. Cashman, Director)
- (desk) Contest Registration
- Performing Artists' Tables so far (if requested):
At the Marriott:
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Reserving a Fan Table
Requesting a table is as easy as
emailing your request to Paul W. Cashman, Concourse Director. Please include the name of your organization, contact information, a rough idea of what you plan to be promoting (if it isn't obvious), and any other needs/requests. Please let us know if you have a large banner or other display; we'll try to accommodate you within the limits of our available space.
We are working fan-table reservations in 2008 the same way as we have for the last several years. Note that, as of January 2008, it appears that we will not have tables located in the Hilton because they are renovating their hotel. All tables will be located in the Marriott, whose renovations should be finished well in advance of Dragon*Con 2008. We have accepted reservations in advance until our expected number of tables filled up, and at this time we have started a standby list.
Any "reserved" tables remaining unclaimed by 4pm Friday (unless we were notified of a later arrival time) will be given to groups on the standby list. At our sole option, we may allow temporary occupancy of unclaimed tables by "standbys" with the proviso that they might have to pack up if the table must be reallocated to an arriving group that was on the reserved list. (But hey, any publicity is a Good Thing, right?)
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Rules and Guidelines For Tables
Yep, we have some rules. Here they are:
- Tables must be staffed by Dragon*Con members. In other words: yes, you'll need your steenkin' badges!
- Table staffing hours:
- Tables must be continuously staffed during the day, from 10am until 8pm at a minimum. You may wish to staff earlier and later depending on crowd-flow. On Monday, you should staff until 2 or 3pm.
- Band-tables in the Hyatt must also be continuously staffed from 10am through 8pm. Since the Hyatt is pretty much an all-hours hotel for Dragon*Con, you'll probably want to staff your band table later into the evening, or even 24 hours. One benefit of 24-hour operation is that you won't have to pack up all your merch at night. :)
- In deference to our dealers and exhibitors, who pay for the privilege, no merchandise sales are permitted at fan tables or band tables. You can sell logo merchandise from your organization and other items made exclusively for and by your club, band or organization. Dragon*Con does not charge a percentage of merchandise sales.
- No raffles or other games of chance are allowed. Sure, they're lots of fun, but they contravene the laws of the State of Georgia.
- Electrical power:
- Power in the Hyatt for band and peformer tables is available at most locations on the Concourse at no charge. Bring your own extension cords and splitters.
- Electricity in the Marriott is available, but the hotel's electrician charges a fee for the hookup; this has generally cost $75 for the weekend. Bring your own extension cords and splitters.
- Table placement will be at the sole discretion of the respective Concourse directors or their assistants. We'll work with you as much as possible, but we can make no promises.
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Standby List
--Which brings us to the standby list. Now that our expected table capacity is exhausted, we are now starting our standby list here. Email Paul Cashman for more info.
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