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Hyatt Concourse ◊
Marriott Concourse ◊
Concourse Performance Area ◊
Reserving a Fan Table ◊
Guidelines & Rules ◊
Reserved Tables List ◊
Standby List
Fan Tables, Band Tables, & Concourses
Director: Paul Cashman
Changes for 2009: This year, our fan tables and freebie tables will be located in two different hotels, the Hyatt Regency (outside the Grand Hall) and the Sheraton. Tables for Performers and Bands will now be relocated to the Marriott Marquis's Convention Level.
Note that Convention Registration will be moving to the Sheraton for 2009. That hotel will also be hosting several popular programming tracks including our British SF and TrekTrak programming, plus a 1,000-capacity ballroom for large programming events, including nighttime events.
The Hyatt's Grand Hall will still host the Art Show, and will also host our Comics Artists Alley.
The acoustic/ambient music stage remains in its traditional location, outside the Hyatt's Centennial Ballroom and one floor below the lobby.
Fan Tables are available for fan groups, conventions, clubs, etc. to showcase themselves. These tables are free, but they are limited in number and must be reserved in advance. Please see below for the rules regarding tables and staffing.
Both hotels designated for fan-tables have now filled up. If you are interested in being placed on our Standby List, email us with your request and hotel preference.
Our onsite coordinators for fan tables will once again be Rebecca and Johan Tabor, who will be
handling at-con table assignments. However, all requests for tables should still be emailed directly to
Paul W. Cashman.
Paul will also handle the onsite coordination of the band and performers' tables in the Marriott.
The Hyatt Concourse
The area in the Hyatt known as "The Concourse" now consists of the two
floors below the hotel's lobby, through which most traffic to the ballrooms and panel rooms must pass. Several things will be located on these two floors:
- Convention Information Kiosk
(at the foot of the escalators down from the lobby)
- Concourse Performance Area, for acoustic and electronic performers
(outside Centennial Ballroom I)
- Fan-tables (lower level outside Grand Hall)
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The Marriott Concourse Area
The Marriott Marquis' capacious, newly-renovated Ballroom Level pre-function area will host all of our band tables and
performers' tables. This hotel has high visibility and traffic flow due to the Marriott's famed 47-story open atrium lobby,
and is also home to Dragon*Con's two Exhibit Halls and the Dealers Room, making it the mercantile capital of the con.
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Concourse Performance Area
This tiled area, outside the Hyatt's Centennial Ballroom I, will be used for smaller-scale performances by bands and small groups. The band Emerald Rose has kindly donated their sound-system and stage personnel for our use. Many thanks to Emerald Rose for their continuing support!
This year, we'll continue our highly-successful practice of listing band performances in the convention schedule, with bands being booked in advance where possible and listed on the website.
If you are interested in performing, please see the
Band Submission Guidelines elsewhere on this site. NOTE: all band bookings are handled through the website's Performance Application and our Creative Director, Billy Messina.
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Tables Reserved for 2009
Bands and Performance Artists At the Marriott:
Tables Reserved for 2009
Bands and Performance Artists At the Marriott:
Tables, Fan-clubs and Groups Located At the Hyatt, outside Grand Hall East and West:
Tables, Fan-Clubs and Groups Located At the Sheraton Atlanta:
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Reserving a Fan Table
Requesting a table is as easy as emailing your request
to Paul W. Cashman, Concourse Director. Please include the name of your organization, contact
information, a rough idea of what you plan to be promoting (if it isn't obvious), and any other
needs/requests. Please let us know if you have a large banner or other display; we'll try to
accommodate you within the limits of our available space.
We are working fan-table reservations this year the same way as we have for the last several years. We have
accepted reservations in advance for our "Reserved" list for each hotel until we filled up, and now, since all space
at both hotels is spoken-for, we have started a standby list. Any "reserved" tables remaining unclaimed by 4pm Friday (unless we were notified of a later arrival time) will be given to groups on the standby list.
Note: the reserved table-space at both the Hyatt and Sheraton is now full, so new requests will be placed on the Standby List.
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Rules and Guidelines For Tables
Yep, we have some rules. Here they are:
- Tables must be staffed by Dragon*Con members. In other words: yes, you'll need your steenkin' badges!
- Table staffing hours:
- Fan-tables must be continuously staffed during the day, from 10am until 8pm at a minimum. On Monday, plan on staffing your table until 2 or 3pm.
- Band-tables must also be continuously staffed from 10am through 8pm. The Marriott has become more of
an all-hours hotel for Dragon*Con, so you'll probably want to staff your band table later into the evening, or even
24 hours. One benefit of 24-hour operation is that you won't have to pack up all your merch at night. :)
- In deference to our dealers and exhibitors, who pay for the privilege, no general merchandise sales are permitted at fan tables or band tables. You can sell logo merchandise from your organization and other items made exclusively for and by your club, band or organization. Dragon*Con does not charge a percentage of merchandise sales.
- No raffles or other games of chance are allowed. Sorry, but they contravene the laws of the State of Georgia.
- Electrical power:
- Be sure to bring your own extension cords and splitters.
- Power in the Hyatt for tables has historically been available at most locations on the Concourse at no charge.
- The charge, if any, for electricity in the Sheraton for fan-tables has not yet been determined.
- Electricity in the Marriott for band-tables is available, but the hotel's electrician charges a fee for the hookup; this has now increased to $100 for the run of the convention.
- If you need Internet access at your table, you'll have to arrange this with the individual hotel. Although our host hotels offer wireless access in guest rooms, this service is blocked in the lobby and function-space areas.
- Table placement will be at the sole discretion of the respective Concourse directors or their assistants. We'll work with you as much as possible, but we can make no promises. The best advice: try to arrive early!
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Standby List
--Which brings us to the standby list. Now that our expected table capacity at both hotels is exhausted, we are starting a standby list here.
You can Email Paul Cashman for more info.
- UFO Info Weekend
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